Building and Evolving a Project Management Office (PMO) Training

PMO Course Outline

• Identifying the Value of a PMO

  • Why you need a Project Management Office (PMO)
  • Developing a PMO vision statement
  • Creating a PMO charter

• Building a Case for PMO

  Benchmarking PMO maturity

  • Examining different maturity levels
  • Leveraging a framework to assess maturity
  • Considering the current state of project and portfolio management
  • Defining the to-be state
  • Analyzing the gap between the current and to-be state

  Planning for success

  • Constructing an approach for each maturity criterion by selecting the right combination
  • Establishing PMO responsibilities within the organization
  • Developing a roadmap to mature the PMO

• Standardizing and Automating Project Management Processes

  Planning for standardized processes

  • Recognizing the benefits of standardization
  • Building/updating processes for your environment
  • Developing standard document templates

  Leveraging Project Portfolio Management (PPM)

  • Bridging "doing the right projects" with "doing the project right"
  • Researching, recommending and selecting the right PPM tool/features
  • Linking project management and portfolio management with a PPM tool
  • Centralizing resource and capacity management
  • Connecting PPM with a financial management system

  Implementing a content repository

  • Establishing standards for storing all project content
  • Automating collaborative processes with tools
  • Housing PMO content for project and portfolio managers
  • Benefiting from integrating the PPM

• Managing Project Training and Support

  Supporting project management

  • Balancing project staffing and career development
  • Structuring project knowledge management

  Providing the appropriate level of mentoring

  • Mentoring and coaching project managers' skill development
  • Building strong project / portfolio management competencies
  • Performing independent project audits to encourage growth and learning
  • Providing project recovery assistance to meet goals

• Applying Performance Measures

  Analyzing portfolio and project progress

  • Defining Key Performance Indicators (KPI)
  • Incorporating Earned Value Management (EVM) to KPI
  • Measuring project costs and benefits against the plan
  • Establishing KPI roles and responsibilities

  Reporting progress

  • Collecting and reporting on exceptions
  • Assessing current at-risk projects / portfolios
  • Providing leadership with performance reports

• Ensuring Proper Governance

  Selecting and implementing a governance model

  • Defining governance roles and responsibilities
  • Providing guidance and control

  Structuring and developing PMO roles and responsibilities

  • Validating compliance to standards and regulations
  • Ensuring the "projects are done right"
  • Facilitating project portfolio management
  • Promoting and funding for the next project phase

• Implementing Change and Continuous Improvement

  • Rolling out controlled change for positive adoption
  • Fostering project management image and culture
  • Evolving the PMO maturity framework
  • Incorporating best practices
  • Conducting and implementing lessons learned