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You Will Learn How To
- Develop a consistent management approach for a successful SharePoint environment
- Establish a governance body and plan for your organization
- Structure your information architecture to promote logical navigation
- Align the roles and procedures of your governance teams to maintain continuity
- Customize SharePoint usability to meet organizational requirements
- Leverage SharePoint best practices to implement a comprehensive training and change management plan
Course Benefits Without proper planning and oversight, SharePoint sites can become difficult to control and manage. It is critical to implement a process that aligns business objectives with site implementation. A governance plan establishes the balance between proper control mechanisms and the innovative use of SharePoint collaboration. The plan is a road map for deploying and maintaining the efficient use of SharePoint technologies. In this course, you develop a governance plan to maximize your organization's return on its SharePoint investment.
Who Should Attend SharePoint administrators and site managers, including project managers, business analysts, and those responsible for the implementation of SharePoint technologies.
Workshop Course Throughout this course, you gain practical experience developing a SharePoint governance road map. Workshops include:
- Identifying the business need for SharePoint
- Assessing key challenges to prevent common SharePoint deployment failures
- Analyzing SharePoint to develop ROI metrics
- Establishing a SharePoint content taxonomy
- Mapping site, navigation and permission hierarchies to achieve optimal SharePoint utilization
- Evaluating and applying postdeployment SharePoint best practices
Course 957 Content Applying Governance to SharePoint
Defining the value of SharePoint governance
- Identifying key factors of failed SharePoint implementations
- Classifying varying degrees of SharePoint governance
- Establishing essential foundations of SharePoint governance
- Prioritizing the components of a governance plan
- Developing the plan in stages
Examining case studies
- Correlating corporate size to fit the governance plan
- Analyzing the governance plan to assess potential risk
- Identifying compliance requirements
Developing true executive sponsorship
- Avoiding sponsorship pitfalls
- Developing a ROI model
- Justifying SharePoint implementations
- Maintaining committed sponsorship
SharePoint governance planning
- Mapping business needs to SharePoint
- Analyzing a SharePoint governance model
Establishing Governance Hierarchies
Employing relevant information architecture
- Determining information requirements
- Assessing site hierarchies to satisfy business objectives
- Structuring usage and content taxonomies
- Utilizing mind maps to organize site taxonomies
Establishing user management policies
- Identifying user taxonomies
- Creating a communications plan
- Mapping user information needs to relevant permissions
Addressing scalability
- Evaluating the impact of scalability on your plan
- Ensuring your plan complements the organizational footprint
Determining Roles and Responsibilities
Establishing a SharePoint governance team
- Defining the roles within the team
- Developing a team life cycle
- Differentiating strategic vs. tactical team objectives
Establishing individual roles
- Highlighting IT, SharePoint and business roles
- Determining appropriate skillsets for your team
- Performing a skillset gap analysis
SharePoint Operations and Usage Policies
Reviewing initial operational requirements
- Gathering business requirements for SharePoint
- Evaluating proper operating procedures documentation
Customizing SharePoint usability
- Enhancing navigation
- Optimizing Search
- Integrating various content sources
Setting SharePoint policies
- Establishing site provisioning standards
- Addressing the need for change management to ensure plan continuity
Integrating multitiered support
- Identifying the need for a multilevel support network
- Assessing lines of communication and functions
- Incorporating SharePoint into your IT support infrastructure
SharePoint release best practices
- Deploying a SharePoint pilot
- Establishing release management guidelines and processes
- Developing SharePoint deployment procedures
Ensuring User Adoption with Communication and Training
Communicating for success
- Selling the benefits of a governance plan
- Building a stakeholder-focused communication plan
Stakeholder communications
- Selecting your communication medium
- Leveraging SharePoint collaboration tools for message delivery
Training the organization
- Identifying different training requirements
- Selecting from various training methods
- Developing a comprehensive training plan
Validating SharePoint Governance Strategies
Applying a change control mechanism
- Employing a change management process
- Assessing the need to build a change request site to facilitate the approval process
Scheduling governance reviews
- Assigning plan ownership to the governance
- Reviewing the governance plan maintenance
- Incorporating lessons learned
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SharePoint is a registered trademark of Microsoft Corporation.
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Training Dates
For AnyWare enrollments, please register at least 10 days prior to the start of the course.
More Dates and Locations.
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On-Site &
Custom Training
Bring this or any Learning Tree course to your location or have it customized for your organization.
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Course participants creating a governance road map for their organization.
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"The Learning Tree Course was absolutely one of the best classes I have ever attended. I look forward to taking my next class!"
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Department of Defence
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