Adobe^® Acrobat^®:
Managing Electronic Documents

What is this course about?

In this course, you gain comprehensive knowledge and experience using Adobe Acrobat to leverage the Portable Document Format (PDF) for effective document management and optimized workflow. You create powerful interactive PDF documents, manage collaboration with shared reviews and document comparison, and construct electronic forms. You also add interactivity and forms to PDF documents, combine files in to PDF portfolios, and secure documents from unauthorized access or modification.

Who will benefit from this course?

This course is valuable for anyone involved in sharing electronic documents. This includes:

• Designers
• Business users
• Managers
• Programmers
• Developers

What background do I need?

A basic familiarity with Windows navigation is assumed.

My organization already uses Adobe Acrobat. Why should I take this course?

Organizations rely on Adobe Acrobat for efficient document distribution and collaboration. However, many organizations may not take full advantage of the powerful features in Acrobat. Acrobat enables you to create polished PDF files with multimedia functionality and apply passwords and digital signatures to secure your work. You can also streamline document review through effective collaboration and easily create electronic forms. This course provides you with the skills to leverage the full functionality of Acrobat.

How will Adobe Acrobat improve collaboration?

With Adobe Acrobat, you can easily organize feedback from your team members into a single file, streamlining the review and approval process. Using shared reviews, team members can publish their comments in a common workspace and view and reply to the comments of other reviewers.

Will I learn how to add multimedia functionality to PDF documents?

Yes. In this course, you learn how to produce multimedia presentations and incorporate videos and Flash animations into your PDF files.

Does this course cover PDF Portfolios?

Yes. In this course, you learn how to create PDF Portfolios, a feature added in version 9. PDF portfolios allow different types of documents to be combined into a single archive, while maintaining the original document formats. PDF portfolios can contain virtually any file type including Microsoft Office documents, e-mails, images, drawings and multimedia files.

I am using a previous version of Adobe Acrobat. Will this course be valuable for me?

Yes. This course uses Adobe Acrobat X Pro. While the layout of the Acrobat interface has changed in Acrobat X, most of the features are supported in Acrobat 9. Even if you use an older version of Acrobat (7 or 8), you will still be able to apply most of the topics covered as well as evaluate the new features in the latest version.

Which editions of Adobe Acrobat does this course cover?

This course is applicable to anyone using Acrobat Standard, Pro, or pro Extended. During the hands-on exercises the attendees will be using Acrobat Pro. Most functionality explored in the course is available in Acrobat Standard, however a few features of Pro are explored and some features of Pro Extended are mentioned. During the course lecture any feature or function that requires Acrobat Pro or Pro Extended is indicated as so.

Will I be working on a Mac or a PC?

Adobe Acrobat X is very similar on the Mac and the PC. Acrobat on both platforms provide the same capabilities and tools and options are all the same. Aside from LiveCycle Designer, a visual forms design and scripting application unique to the Windows version, everything you learn applies to both operating system platforms. The Learning Tree classroom uses PCs using the latest Acrobat version.

Will I learn how to create electronic forms in this course?

Absolutely. In this course, you gain the skills to easily create Acrobat forms and distribute them electronically. You also learn how to make forms interactive with calculations and validation.

Will I learn how to secure my PDF documents?

Yes. This course provides the skills to control access to your PDF files and prevent unauthorized modifications. You even learn how to limit what others can do with your document, such as viewing, editing, or printing.

How much time is spent on each topic?

How much of this course is hands-on?

Approximately 45 percent of this course is spent in hands-on exercises. Exercises provide you with the skills to create, distribute and manipulate PDF documents. Exercises include:

• Creating and optimizing PDF documents from multiple sources
• Comparing PDF documents to determine differences
• Performing a shared review and live collaboration
• Submitting forms electronically
• Adding interactivity with actions, bookmarks, buttons and links
• Combing files into a portfolio
• Protecting files with passwords and digital signatures

How does this course relate to other Learning Tree courses?

The following courses are related to this course:

• 984, Adobe® Flash®: Developing Interactive Web Content 
• 988, Adobe® Photoshop®: Creating and Enhancing Images and Graphics 
• 470, Developing a Web Site: Hands-On 
• 345, Delivering Dynamic Presentations 
• 489, JavaScript for Web Development: Hands-On 
• 219, Business and Report Writing: A Comprehensive Hands-On Introduction 
• 542, XML: A Comprehensive Hands-On Introduction